MAIN PURPOSE OF THE JOB:
To develop and grow Cromwell in a profitable way, by making it easy and pleasant for our suppliers to do business with us.
To control and manage the data entry of Invoices, Credits, and debits for a selection of our nationwide branches
This list of duties and responsibilities is not definitive as you will be expected to take an active part in any branch operation when and if requested by a member of the Management Team.
RESPONSIBILITIES/DUTIES
- To take responsibility for the entering of invoice details for your allocated branches (approx 4) on a daily basis.
- Take responsibility for entering up to 3500 invoices a month, matching them to details on our Business Systems.
- To enter the Credits and Debits that may relate to various invoices onto our Business Systems
- To Batch invoices for each branch, ensuring that each is verified and stamped accordingly.
- To take responsibility for balancing off the branch batches and investigating any variances that may occur
- To check the relevant sources, business systems to aid in resolving any queries such as mis-matched invoices.
- To liaise with our branch network in order to resolve queries.
- To instigate and establish good relationships with other departments and branches at all times
- To work towards both individual and team targets set.
- To report to a member of the management team any risk or hazards that may contravene the Health and Safety at Work Act (1974).
- To comply with all parts of the Company’s Employee Information Handbook, which is available from local management or via the company’s intranet.
- To strictly adhere to the Company Vehicle Policy.
- To keep the branch and especially your work area clean, tidy and safe.
- To carry out any reasonable management request.
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PURCHASE DATA ENTRY |
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Skills/ Qualities |
Essential |
Desirable |
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Key Competencies |
- Data Entry skills
- Accurate processing of a high volume of data.
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Previous experience of Purchase ledger/ accounts |
- Entering a high volume of invoices, debits, credits.
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- A basic accounting understanding
- Understanding the Credit / Debit procedure
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Communication |
- Excellent telephone manner, expected to liaise with colleagues and branches from all levels thus must be able to do so confidently and effectively.
- Must be a Team Player.
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- Enthusiastic and highly motivated
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Computer skills |
- Basic knowledge of Microsoft Office.
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Organisational Skills |
- Must be well organised. Methodical approach, able to work to deadlines
- High level of attention to detail.
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